Managing Change Orders: A Homeowner’s Guide to Staying in Control of Your Remodel

Construction projects are full of surprises. Maybe you open a wall and find bad wiring, or decide mid-project to upgrade to that waterfall countertop you saw on Pinterest. These changes are totally normal—but they must be documented. That’s where change orders come in.

Most homeowners see change orders as a frustrating expense. But when used correctly, change orders are a powerful tool that protects you, your contractor, and your budget.

This guide will show you how to use change order management to your advantage—and avoid surprises that derail your project.

What Is a Change Order?

A change order is a written document that outlines any change to the original construction contract. This can include:

• Scope changes (adding or removing work)

• Material substitutions or upgrades

• Design modifications

• Schedule impacts

• Cost adjustments

In simple terms: if it’s different from what was originally agreed upon, it needs a change order.

Why Change Orders Matter for Homeowners

Change orders aren’t just paperwork—they’re your receipt for changes that impact time, cost, and quality.

Here’s why you should care:

• They protect your budget. You get a clear cost breakdown before work proceeds.

• They reduce conflict. Everyone knows exactly what was changed, when, and why.

• They keep your project on track. Proper documentation helps avoid delays and confusion.

• They hold everyone accountable. No more “we thought you approved that.”

When Should You Request a Change Order?

You should expect (and require) a change order anytime something alters the original plan. Common examples:

• You decide to upgrade finishes (flooring, fixtures, countertops)

• The contractor discovers unforeseen conditions (like rot or asbestos)

• You remove a previously agreed-upon feature

• The city requires a design modification to pass inspection

Verbal agreements are not enough. If it’s not in writing, it didn’t happen.

How to Review a Change Order (Before You Sign)

Before approving any change order, ask for the following:

1. Clear description of the change
   What exactly is being added, removed, or modified?

2. Detailed cost breakdown
   Labor, materials, markup—ask for line items.

3. Impact on project schedule
   Will this add time? If so, how much?

4. Updated contract total
   How does this affect your overall budget?

5. Signature lines for all parties
   You must sign off before work begins.

If anything is vague or rushed, ask for clarification. This is your money—treat it like a mini contract.

Track Every Change

Keep a simple log of all approved change orders. Include:

• Change order number or title

• Date submitted and approved

• Description of change

• Cost impact

• Schedule impact

• Status (Pending, Approved, Completed)

This makes it easy to monitor project drift and avoid sticker shock at the end.

Pro Tips for Managing Change Orders Like a Pro

• Set expectations early. At project kickoff, tell your contractor you expect written change orders for all modifications.

• Don’t approve anything under pressure. You’re allowed to ask for time to review before signing.

• Batch small changes. For minor cosmetic adjustments, ask if they can be grouped into a single document.

• Avoid verbal OKs. Even if you trust your team, always request written documentation.

• Ask for a weekly summary. A brief status check helps you stay ahead of unapproved extras.

Final Thought: You’re Not Being Difficult—You’re Being Smart

Some homeowners feel uncomfortable asking for written change orders, especially when the contractor is friendly or “moving fast.” But construction is a business, and you’re the project owner.

Good contractors appreciate organized clients who want to document things properly. It protects everyone—and keeps your project professional.

Change orders don’t have to be painful. When managed well, they give you power, clarity, and confidence from start to finish.