Product Submittals: How Homeowners Can Stay in Control of Every Finish and Fixture

One of the most common regrets homeowners have after a remodel? Saying yes to a product they didn’t fully understand—or worse, not knowing what was being installed until it was too late.

Enter the product submittal and approval process. This professional-grade workflow isn’t just for commercial jobs—it’s a powerful tool that you as a homeowner can use to make sure every detail of your project turns out exactly how you expect.

What Is a Product Submittal?

A product submittal is when your contractor (or a subcontractor like the electrician or cabinetmaker) sends you specific product information for approval before ordering or installing anything.

Submittals include:

• Product cut sheets or spec sheets (brand, model, size, finish)

• Samples or swatches (tile, paint, countertops, flooring)

• Shop drawings (for built-ins, cabinets, custom work)

They help everyone align on exactly what’s going into your project—no assumptions, no surprises.

Why Product Submittals Matter to Homeowners

Too often, homeowners are told things like:

• “This is the standard one we use.”

• “It’s already ordered.”

• “The plumber just installed it—you’ll like it.”

But when you're spending thousands (or hundreds of thousands) of dollars, you deserve to know exactly what’s going in your home—and approve it first.

The submittal process helps you:

• ✅ Confirm product quality, aesthetics, and performance

• ✅ Catch errors before they cost money

• ✅ Make informed decisions—not rushed ones

• ✅ Track what's been selected, approved, and delivered

How the Process Should Work

Here’s a simplified version of a strong submittal workflow:

1. Contractor Gathers Product Info
   Based on your design or scope, they compile product specs, options, or samples.

2. You Review and Approve
   You review each item, ask questions, request alternatives if needed, and give written approval.

3. Contractor Orders or Installs
   Only after your approval does the contractor purchase or install the item.

4. You Track Submittals in a Log
   Keep a list of all approved items for reference during walkthroughs or final sign-off.

What You Should Ask to See

For each major product or finish, request the following before approval:

• Brand and model number

• Finish/color/material (ideally with a sample)

• Dimensions and installation location

• Photo or cut sheet of the exact product

• Lead time and availability

• Cost impact if different from allowance

If something seems vague—like “builder-grade faucet” or “white subway tile”—push for clarity. Ambiguity leads to disappointment.

Common Submittal Categories for Homeowners

Here are just a few areas where submittals can save you from last-minute regret:

CategoryWhat to ApproveCabinetsDoor style, material, color, hardware, layoutPlumbing FixturesBrand, finish, flow rate, valve compatibilityLightingSize, bulb type, finish, color temperatureFlooringMaterial, plank size, finish, sheenPaintBrand, color code, finish (matte, satin, etc.)TileType, pattern, grout color, edge finishAppliancesBrand, model, panel-ready or exposed

You don’t need to know everything about construction—but you do need to know what you’re getting.

How to Stay Organized and Empowered

• Ask your contractor for a “submittal package”: a PDF or folder with all product selections to review.

• Create a “Homeowner Approval Log”: track each product, status, date submitted, and date approved.

• Never approve under pressure: If you’re unsure, ask for time, more options, or a physical sample.

• Save all approvals in writing: Email is fine. Text messages can get lost or misinterpreted.

Final Thought: You’re the Final Say

Your contractor might have preferences, and your architect might have vision—but you’re the one living in this space. Don’t let the product selection process happen behind closed doors.

When done right, the submittal and approval process:

• Keeps everyone accountable

• Reduces the risk of mistakes

• Gives you peace of mind

You don’t need to micromanage—you just need to sign off on what matters most.